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PAYOUT REQUEST
Payout Request Form
Members must fill out the Payout Request form completely. Any missing fields or documentation will delay your payout. You must have your invoices/receipts ready before filling out this Form. If you don't attach the proper documentation you will not be able to complete and submit the payout request. Only 5 invoices/receipts can be attached per request and they need to equal to total the amount of the request.
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Name the file with your name before uploading. All invoices/receipts are to be uploaded not emailed.
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For reimbursements attach a PDF copy of the receipts.
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The receipts must show the members name, the form of payment with the last 4 digits of the members account number and what the payment is for.
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For payment to a organization please attach a PDF copy of the invoice/statement of what needs to be paid. The Invoice/statement must show the members name, the members account number and what the payment is for.
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If you are requesting a payout for multiple disbursements, (example; reimbursements to you and a payout to a third party) You will need to fill out two separate requests with the proper documents that will equal to the total the amount requested.
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Requests are due on the 15th of each month by 5:00pm.
The form will be locked for processing. Checks will be mailed out between the 20th-30th of the month.
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Members can request a payout after completing three events.
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Members must have at least one payout activity per year. otherwise the funds will roll over into the general fund.
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Annual Dues are taken out every year in July before any payouts.
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(Active Members only)
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Members Please submit any discrepancies from previous events by using our discrepancy form, submit those via this link! Discrepancies Request - Account Balances
(Active Member only)
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Tips to help process your payment in a timely manner
The treasurer will do their best to make sure that all requests will be paid on time; however we need Members to cooperate by following certain procedures in making this process smoother for all.
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Members must provide the correct documentation that will equal the amount of the dollar amount requested.
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Members MUST indicate THE DOLLAR AMOUNT that needs to be taken out of their account; otherwise this will delay the payment.
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Members cannot state "pay all of what I have in my account to the organization". For accounting/auditing purposes Members must indicate the amount that needs to be.
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Provide invoices/statements/receipts by uploading it when filling out the form otherwise it will not let the member submit the request. The uploaded documents from the Member’s Payout Request will be reviewed by the treasurer and can process the payment in a more reasonable time.
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It takes 4-6 weeks from the date of the event for checks to arrive and then posted to the accounts after the 15th of the month.
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Receipts and Proof of Payment Policy
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Members if you have any issues or questions please email kls.treasurer@gmail.com